Visitor & contractor sign-in
Records visitor and contractor details, site induction, WHS checks, time on site, supporting evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Visitor
- Contractor details
- Site induction
- WHS checks
- Time on site
- Supporting evidence
This form ships inside 1 form pack. Pick the pack built for your setting and it arrives live in your Eaco workspace, branded to your business.
Rendered from the live form itself. Your logo replaces the placeholder the day you buy. On Eaco, branding is included, not a paid extra.
When you need this form
Every controlled site needs to know who walked through the gate. Guarded receptions, gatehouses, after-hours contractor access and unattended plant rooms all rely on a sign-in record. It captures identity, purpose, induction and time on site. If there is an evacuation, it is the roll call. If there is an incident, it is the first record your client and insurer will ask to see.
A paper visitor book proves nothing beyond a scribbled name. A live record timestamps arrival and departure, pins the location, holds the induction acknowledgement and the visitor's signature, and locks it against later edits. When a client audits access control or an insurer questions who was on site, you produce the entry in seconds rather than hunting through a folder.
What good looks like
- Full name, company, mobile and who on site authorised the visit.
- Purpose of visit and the areas the person is cleared to enter.
- Site induction acknowledged and signed before the visitor leaves reception.
- Time in and time out recorded, not estimated at end of shift.
- Photo of the induction card or licence attached where the client requires it.
Included in 1 form pack
Compare all packsEvery pack below carries the Visitor & contractor sign-in plus the forms that win work in its setting. Buy the pack once and every form in it goes live, branded to you.
Visitor & contractor sign-in, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
When do I need a visitor and contractor sign-in form?
Any time someone who is not a rostered worker enters a controlled site. Clients, insurers and auditors expect a complete record of who was on site, when they arrived and what induction they received.
What should a contractor sign-in record include?
Identity and company details, the person authorising entry, purpose, areas approved, induction acknowledgement, signature, and accurate in and out times. Photo evidence of licences or induction cards strengthens the record when a client reviews access.
Can I buy just this one form?
Forms ship in packs, from $99 one-time with GST included. Or get every form, this one and 276 more, plus Eaco AI on the $29 a month plan.