Defect & maintenance request log
Records site inspection findings, defects, corrective actions, compliance status, supporting evidence and authorised sign-off. A live form your crew fills on their phones, not a Word template you retype on every site.
- Site inspection findings
- Defects
- Corrective actions
- Compliance status
- Supporting evidence
- Authorised sign-off
This form ships inside 1 form pack. Pick the pack built for your setting and it arrives live in your Eaco workspace, branded to your business.
Rendered from the live form itself. Your logo replaces the placeholder the day you buy. On Eaco, branding is included, not a paid extra.
When you need this form
Taking on a building starts with knowing what is already broken. Cracked tiles, a dripping tap, a failed exit light, lifting carpet, a car park bollard knocked over: each gets logged with a location and a photo so the baseline condition is on record. From then on the same log carries new defects raised by inspections, tenants and cleaners through to a work order.
Owners judge managers on upkeep they can see. A live log gives dated evidence of what was found, what was raised and what was fixed, without anyone rebuilding a history from emails. It also protects you at the start of a contract, since a defect photographed on day one cannot later be blamed on your watch.
What good looks like
- Defect located precisely: level, room, asset number or grid reference.
- Photo taken as found, before any temporary repair.
- Priority set against safety risk, not just convenience.
- Raised as a maintenance request with a reference the owner can track.
- Completion evidence and date closing the entry.
Included in 1 form pack
Compare all packsEvery pack below carries the Defect & maintenance request log plus the forms that win work in its setting. Buy the pack once and every form in it goes live, branded to you.
Defect & maintenance request log, answered
Is this a PDF or Word template?
Neither. It is a live form: your crew opens it on their phones, ticks it through, attaches photos and signs on the glass. Every submission is timestamped, GPS-pinned and stored as proof.
What is a defect log used for in facility management?
It records building faults as they are found, from inspections, tenants or cleaners, and tracks each one through to repair. Owners use it to see condition trends and confirm upkeep is happening.
When should I record building defects?
At handover of a new building, at every scheduled inspection, and whenever a fault is reported. Logging on the spot with a photo sets the baseline and keeps responsibility for pre-existing damage clear.
Can I buy just this one form?
Forms ship in packs, from $99 one-time with GST included. Or get every form, this one and 276 more, plus Eaco AI on the $29 a month plan.